Saturday 2nd December 2017, 10:30am to 4:30pm

Stalls

Online forms for stall applications will be available for one month from 9.00am on 1st September to 5pm on 1st October 2017. Only online applications within this period will be accepted and we aim to allocate all the stalls by 30 October. If you would like to apply for a stall, please make a diary note of the application dates so that you can return to this website and complete the form at some point during September. In the meantime, please have a look at the fact sheets below, which tell you everything you need to know about running a stall at the Mill Road Winter Fair

Space is limited and every year we receive many more applications for stalls than we can accommodate. The Stall Allocation Fact Sheet explains how we allocate pitches for stalls. For information on stall prices, pitch sizes and locations and arrangements for setting up and clearing away, please see the Food Fair Fact Sheet for all stalls selling food and drink, or the Market Stall Fact Sheet for all other stalls, including those for charities. You will see that there has been an increase in the prices of stall pitches. The Fair does not seek to make a profit, but these higher prices are necessary to cover the increased cost of meeting health and safety requirements. We hope to be able to keep them steady now for the next year or so.

The Mill Road Winter fair is organised and run entirely by volunteers. This year we are asking that stallholders applying for a pitch at the Fair consider demonstrating their commitment to the Mill Road community by providing a volunteer road steward for two hours. There is a space provided on the Stalls Application Form for this purpose.

All stallholders wishing to provide food and drink to the public at the Mill Road Winter Fair must comply with the food safety guidelines provided by Cambridge City Council. The food safety guidance applies to all stall holders, including professional food or catering organizations, Mill Road traders offering food items outside their premises or one-off stall holders. Please read the Food Fair Fact Sheet for more detailed information, which includes guidance on the essential paperwork that will need to be submitted (by email) and verified before we can confirm acceptance of your stall application. You will be required to confirm that you have read and understood your responsibilities for food safety as part of your online application for a food fair stall. All the information you need for food safety and licencing is available on https://www.cambridge.gov.uk/food-safety.

Please note that you are responsible for registering your food business with Cambridge City Council and, if you are selling alcohol, you are responsible for obtaining an alcohol licence for your stall. You will need to bring paper copies of your food business and alcohol licence so that they are available for verification at spot checks on the day. Please contact the Council’s licensing officer if you are uncertain about eligibility or require advice.

We are asked each year about safety guidance for gas appliances. We do permit the use of gas appliances, but it is essential that you notify us of their use in the space provided on the application form. Below is a useful checklist which you can use to minimise risks. Our safety officers, who will carry out spot checks at the fair, will refer to this list when they check that your appliance is safe to use. Please note that the use of petrol generators at the fair is prohibited.

Stallholders are required to take full responsibility for the safety of their stalls and we strongly recommend that all stallholders take out public liability insurance for their stall. The Mill Road Winter Fair carries its own insurance, but this does not normally cover the activities of stallholders.

All stallholders will be required to complete a simple risk assessment as a precondition for their acceptance of an offer of a stall pitch at the Mill Road Winter Fair. Successful applicants will be sent a template for this purpose.

If you have any further questions about stalls then please contact stalls@millroadwinterfair.org.